Senior Executive Assistant / Estate Manager

Location: Dubai, UAE

Type: Full-time, Live-Out

Reporting To: Principal/Employer

Position Overview

A prominent private individual seeks a highly organized, proactive, and discreet Senior Executive Assistant / Estate Manager to oversee the seamless integration of both professional business operations and a sophisticated private residence. This is a dynamic, dual-role position for a seasoned professional who can effortlessly transition between managing a rental business portfolio and ensuring the impeccable management of a private household. The ideal candidate will be a strategic problem-solver, an effective leader, and a trusted confidant, capable of operating with the utmost integrity and confidentiality.

Key Responsibilities

1. Business & Office Management (Rental Business)

Act as the primary point of contact and liaison for all matters related to the rental property portfolio.
Manage tenant relations, including onboarding, communications, and issue resolution.
Oversee property maintenance, coordinating with contractors, technicians, and property management companies.
Prepare and manage rental agreements, invoices, and tracking of payments.
Maintain accurate financial records for the business, including income and expenditure reports.
Assist with budgeting, financial forecasting, and reporting for the rental business.

2. Private Residence & Estate Management

Manage the day-to-day operations of a large private residence, ensuring it runs to the highest standards of efficiency and presentation.
Lead, train, and schedule a domestic staff team (e.g., housekeepers, chefs, drivers, security).
Oversee all household inventories, including supplies, luxury goods, and equipment.
Coordinate and manage vendors, contractors, and service providers for maintenance, renovations, and projects.
Manage household budgets, track expenses, and process invoices with a high degree of financial accuracy.

3. Executive & Personal Assistance

Provide comprehensive executive support to the Principal, including complex calendar management, travel coordination, and correspondence.
Organize and manage high-level private and family events, from intimate dinners to larger gatherings.
Handle confidential documents and information with discretion.
Act as a gatekeeper, managing communication and access to the Principal efficiently.
Run errands and manage personal projects as required.

4. General Management & Oversight

Implement and maintain efficient organizational systems for both the business and the household.
Proactively identify and solve problems before they escalate.
Ensure all operations comply with local regulations and standards.
Manage multiple projects simultaneously, from conception to completion, ensuring they are delivered on time and within budget.

Qualifications & Skills

Essential:

Proven experience (minimum 5-7 years) in a similar dual-role capacity, such as Executive Assistant, Estate Manager, House Manager, or Office Manager for a UHNWI or family office.
Strong financial acumen with demonstrated experience in budgeting, expense tracking, and financial reporting.
Exceptional leadership and team management skills, with the ability to motivate and direct staff.
Outstanding organizational, multitasking, and time-management skills, with a keen eye for detail.
Superior problem-solving abilities and a proactive, "can-do" attitude.
Impeccable discretion, integrity, and a proven track record of handling confidential matters.
Excellent verbal and written communication and interpersonal skills.
High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
Professional fluency in English.

Desirable:

Previous experience working in the UAE or the GCC region.
Knowledge of the local real estate rental market and regulations in Dubai.
Fluency in Arabic or other languages.
A valid UAE driver's license.

Personal Attributes

Resilient and adaptable, with the ability to thrive in a fast-paced, demanding environment.
Service-oriented with a strong sense of ownership and pride in their work.
Polished, professional, and poised under pressure.
Trustworthy and loyal, with a commitment to maintaining the highest level of confidentiality.

Application Instructions

To apply, please submit your updated CV and a detailed cover letter outlining your relevant experience and suitability for this unique dual-role position.

Royal Maison

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Senior Executive Assistant / Estate Manager