Job Summary:

The Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves handling a variety of tasks, including answering phones, managing correspondence, organising files, and assisting staff with day-to-day operations. The ideal candidate is organised, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

Administrative Support:
Answer and direct phone calls, take messages, and respond to inquiries.
Greet visitors and direct them appropriately.
Manage incoming and outgoing mail, emails, and faxes.
Schedule appointments, meetings, and maintain calendars.
Assist in preparing reports, presentations, and spreadsheets.
Data & File Management:
Maintain and organise physical and digital filing systems.
Update databases, records, and spreadsheets accurately.
Assist with data entry and document processing.
Office Operations:
Order and maintain office supplies and equipment.
Coordinate with vendors and service providers as needed.
Assist in setting up meetings, including arranging refreshments and equipment.
Team Support:
Assist colleagues with administrative tasks as needed.
Help onboard new employees by preparing workspaces and materials.
Support HR with basic personnel documentation.

Qualifications & Skills:

Education: High school diploma or equivalent (Associate’s degree in Business Administration or related field preferred).
Experience: 1+ years in an administrative or office support role (entry-level candidates with strong skills may be considered).
Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Soft Skills:
Strong verbal and written communication.
Excellent organisational and time-management abilities.
Ability to work independently and as part of a team.
Professional demeanour and customer service orientation.

ZTECH Manpower Services

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Office Assistant