Executive Assisstant

RentOcart • Full-time • Kolkata, West Bengal, India • ₹ 15,000 - ₹ 25,000 / month • 1w ago

Job description:

Key Responsibilities Executive support & scheduling

Manage the CEO’s calendar, including internal meetings, stakeholder engagements, partner discussions, and external appointments, prioritizing by urgency and business impact.
Coordinate meeting invites, prepare agendas, circulate pre‑reading materials, and ensure follow‑ups and action items are tracked.
Handle last‑minute changes, travel‑related conflicts, and urgent calls with minimal disruption.

Communication & correspondence

Screen and manage emails, calls, and messages directed to the CEO; respond to routine queries and escalate critical matters promptly.
Draft, edit, and proofread emails, reports, presentations, and official correspondence on behalf of the CEO, maintaining a professional and brand‑aligned tone.
Act as the primary liaison between the CEO and internal teams (Operations, HR, Finance, Sales, IT) as well as external vendors, partners, and government/ regulatory bodies where applicable.

Travel, logistics & office coordination

Plan and coordinate domestic and (if required) international business travel: flights, accommodation, transport, documentation, and expense tracking.
Organize internal and external meetings, including venue booking, catering, A/V arrangements, and virtual meeting links for cross‑functional teams.
Support general office administration for the CEO’s office: stationery, documentation, vendor coordination, and internal stakeholder requests.

Documentation, records & projects

Maintain confidential files, records, and minutes of key leadership meetings; ensure important documents are well‑organized and securely stored.
Assist the CEO with project support: tracking deliverables, preparing progress reports, analyzing basic data, and coordinating required inputs from different departments.
Support ad‑hoc initiatives such as board meetings, investor communications, or special events related to the Rentocart platform and brand.

Skills & Qualifications Essential

Excellent spoken and written English; working knowledge of Hindi and/or Bengali (preferred for local engagements).
Strong proficiency in MS Office / Google Workspace (Docs, Sheets, Slides, Calendar, Gmail), email management, and basic presentation‑design skills.
Ability to prioritize, multitask, and meet deadlines in a dynamic tech‑driven environment.

Preferred

Experience in IT, e‑commerce, or consumer‑tech / rental‑based platforms is a strong plus.
Familiarity with CRM tools, messaging platforms (e.g., Slack / Teams), and basic financial or HR documentation (invoices, payslips, KYC processes).

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