HR & Admin Assistant – Job Description
Job Title
HR & Admin Assistant
Job Summary
An HR & Admin Assistant supports the Human Resources and Administration departments in handling daily office operations, employee coordination, documentation, recruitment support, and administrative activities. The role ensures smooth office functioning and assists in maintaining company policies, employee records, and administrative procedures.
Key Responsibilities
- Assist in recruitment activities such as scheduling interviews and coordinating with candidates.
- Maintain employee records, attendance, leave, and HR documentation.
- Support onboarding and orientation processes for new employees.
- Handle filing, data entry, and document management.
- Coordinate office administration activities and maintain office supplies.
- Assist in preparing HR reports, letters, and employee communications.
- Coordinate with vendors, service providers, and maintenance teams.
- Monitor office cleanliness, facility maintenance, and general administrative support.
- Support payroll processing and employee attendance tracking when required.
- Handle phone calls, emails, and general office correspondence.
- Ensure compliance with company policies and administrative procedures.
- Assist management with day-to-day operational requirements.
Required Skills
- Good communication and interpersonal skills
- Organizational and multitasking abilities
- Basic knowledge of HR and administrative procedures
- Proficiency in MS Office applications
- Attention to detail and record-keeping skills
- Time management and coordination abilities
Qualifications
- Bachelor’s degree or diploma in Human Resources, Business Administration, or related field preferred.
- 1–3 years of experience in HR or administration preferred.
- Familiarity with office management procedures is an advantage.
Preferred Qualities
- Professional and responsible attitude
- Ability to maintain confidentiality
- Team player with problem-solving skills
- Flexible and proactive approach to work
Working Conditions
- Office-based role with standard working hours.
- May involve coordinating with multiple departments and handling administrative tasks under deadlines.
Sample KPI / Performance Indicators
- Accuracy of employee and administrative records
- Timely completion of HR and admin tasks
- Employee support and coordination efficiency
- Office maintenance and supply management
- Attendance and documentation accuracy
To avoid discriminatory hiring language, it’s generally better to remove “Male candidate only” unless there is a lawful, job-specific requirement under local employment regulations. A neutral title such as “HR & Admin Assistant” is usually recommended.
