As part of Italy Marketing & Communication team, the Events Project Manager is responsible for the management of a key project, a High Jewelry regional event. The person will manage all aspects of the project, from planning to implementation to execution, in line with the Maison guidelines & excellence standards, and within budgets.
The role is cross-functional & requires collaboration between Retail, Marketing, CRM, Events & security, as well as a constant alignment with external suppliers.
This role reports to the Event Manager. This is a fixed term external contract, ASAP start and ending 01/09/2025.
Are you a good match?
Are you passionate about jewellery and able to represent the Maison values?
Do you have excellent planning and organizing skills, that you have applied to your Event management career?
Can you proactively propose problem solving ideas?
Are you numerical and confident with budget management?
Are you flexible and adaptable with changing priorities and in dealing with any event-related issues that might arise?
Are you a skilled relationship builder – enjoys collaborating with multiple stakeholders, adapting the communication style to the audience?
Are you happy to travel extensively nationally?
Are you fluent both in Italian and English (French would be a plus)?
What are we expecting from you?
- Coordinate the different internal and external stakeholders involved in the project by keeping everyone on track with the project: planning & leading follow-up meetings, proposing ideas to solve blocking points, challenging ideas according to the project’s objectives, maintaining great relationships with all parties involved
- Nourish and share information with all departments to maximise their actions and deliver synergies (marketing, CRM, training tools etc)
- Build the reverse-planning tool and monitor next steps from one month to another
- Develop & escalate local needs in terms of events contents (adaptation, new content, etc)
- Make site inspections, location scouting, meeting with key partners and suppliers
- Create detailed pre-event presentations and consolidate comprehensive reports & performance tracking. Identify key learnings & share best practices
- Manage & coordinate the process and logistics of the entire event and production
- Be the ambassador for the project, internally and externally according to needs
- Build and identify a strong collaboration network with external partners
- Build, control event budget in close collaboration with the Event manager, in respect of allocated targets provided by management, regularly sharing budget reports
- Monitor invoices: PO, payments, administrative SAP workflow
- Oversee production teams, and ensure delivery according to schedule, excellence standards & budgets
More than a role…. We recruit for a career!
By joining Van Cleef & Arpels you will be part of a Maison where employee career development is at the heart of our ambition. Upon your arrival, you will be immersed into our enchanting world with trainings on our history, our know-how and our creations.
The recruitment process
During the interview process, you will have the opportunity to meet with the TA Manager, the HR Manager, the Event Manager, the Marketing & Comm Manager, the Managing Director for Van Cleef & Arpels Italy.
