Office Assistant (Ajman)

Position: Office Assistant (Female)

Location: Ajman, UAE

Salary: AED 2,500 per month

Working Hours: 11 hours per day, inclusive of a 1-hour break. (e.g., 8:00 AM - 7:00 PM with a 1-hour lunch break).

Visa Preference: Candidates with their own valid UAE visa and transferable work permit are highly preferred.

Job Summary

We are seeking a proactive and reliable Office Assistant to join our team in Ajman. The ideal candidate will be responsible for ensuring the smooth day-to-day operation of the office by performing a variety of administrative and clerical tasks. This role is crucial for maintaining an organized, clean, and efficient work environment.

Key Responsibilities

Administrative Support:

Assist with general office administrative tasks as assigned by management.
Handle basic correspondence, such as sorting mail, managing incoming and outgoing emails, and preparing simple documents.
Answer and direct phone calls in a professional manner.

Documentation and Filing:

Maintain and organize both physical and digital filing systems.
Sort, file, and retrieve documents, records, and reports to ensure easy access and information management.
Assist in preparing reports, presentations, and meeting materials as needed.

Office Operations:

Support day-to-day office operations to ensure a productive work environment.
Monitor and manage office supplies inventory; place orders when necessary.
Coordinate with vendors and service providers for office maintenance as required.

Office Maintenance:

Maintain the overall cleanliness, tidiness, and organization of the office, pantry, and common areas.
Ensure meeting rooms are clean and prepared for guests and internal meetings.
Manage kitchen duties, including ensuring coffee/tea supplies are stocked and dishes are clean.

Candidate Requirements

Visa Status: Candidates with their own valid and transferable UAE residence visa are highly preferred.
Experience: Previous experience in an office assistant, administrative assistant, or similar role is an advantage.
Skills:
Good organizational and time management skills.
Basic proficiency in Microsoft Office (Word, Excel, Outlook).
Good verbal communication skills in English; knowledge of Arabic is a plus but not required.
Ability to handle multiple tasks and work effectively in a fast-paced environment.
Personal Attributes:
Reliable, punctual, and trustworthy.
Presentable with a professional demeanor.
Proactive and able to work with minimal supervision.
Attention to detail and a strong work ethic.

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