Job Title: Purchase Coordinator
Role Overview:
The Purchase Coordinator is responsible for supporting procurement activities by coordinating with vendors, processing purchase orders, tracking deliveries, and ensuring timely availability of goods and services. This role ensures cost-effective purchasing while maintaining quality and compliance standards.
Key Responsibilities:
1. Procurement Coordination
- Assist in sourcing and purchasing materials, goods, and services
- Prepare and process purchase orders accurately and on time
- Coordinate with vendors to ensure timely supply of items
2. Vendor Management
- Maintain and update vendor databases
- Communicate with suppliers regarding pricing, delivery schedules, and order status
- Support vendor evaluation based on quality, cost, and performance
3. Order Tracking & Delivery Management
- Track purchase orders from placement to delivery
- Ensure timely receipt of goods and resolve delivery issues
- Coordinate with warehouse/store teams for incoming materials
4. Documentation & Record Keeping
- Maintain purchase records, invoices, and contracts
- Ensure proper filing and documentation for audit purposes
- Verify accuracy of billing and purchase documents
5. Price & Market Analysis
- Compare quotations from multiple suppliers
- Support negotiation efforts for better pricing and terms
- Monitor market trends for procurement decisions
6. Coordination with Internal Teams
- Work closely with finance, stores, and operations teams
- Ensure purchase requirements are aligned with business needs
7. Reporting & MIS
- Prepare procurement reports (purchase status, savings, vendor performance)
- Track procurement KPIs and highlight delays or issues
Qualifications & Skills:
- Bachelor’s degree in Supply Chain Management, Business Administration, Commerce, or related field
- 2–5 years of experience in purchasing or procurement roles
- Strong negotiation and communication skills
- Good analytical and organizational abilities
- Proficiency in MS Office and ERP/procurement systems
Key Competencies:
- Attention to detail
- Vendor relationship management
- Time management
- Negotiation skills
- Problem-solving ability
Preferred Experience:
- Experience in manufacturing, retail, construction, or FMCG industries
- Familiarity with ERP systems (SAP, Oracle, Zoho, etc.)
- Knowledge of procurement processes and compliance standards
Performance Metrics (KPIs):
- Cost savings achieved
- On-time procurement and delivery rate
- Vendor performance score
- Purchase order accuracy
- Stock availability and shortage reduction
