Accounts Specialist (AR & AP)
Company: Azco Real Estate
Position: Accounts Specialist
Department: Finance
Reporting to: Accounting Manager or Controller
Company Overview
Azco Real Estate is a dynamic and growing firm dedicated to [Optional: Briefly describe company focus, e.g., "property management, investment, and development"]. We pride ourselves on excellence, integrity, and building thriving communities. Our finance team is essential to our operational success, ensuring accuracy and efficiency in all our financial transactions.
Position Summary
We are seeking a meticulous and experienced Accounts Specialist to manage both our Accounts Receivable (AR) and Accounts Payable (AP) functions. This dual-role position is critical for maintaining our financial health, ensuring timely collections and payments, and upholding the highest standards of accounting accuracy. The ideal candidate will be a proactive problem-solver with a keen eye for detail and a solid understanding of accounting principles, preferably within the real estate sector.
Key Responsibilities
Accounts Receivable (AR):
- Generate and distribute accurate monthly tenant/owner statements and invoices.
- Process and apply tenant payments, including checks, ACH, and online portals.
- Proactively manage collections, follow up on overdue accounts, and maintain clear communication with property managers and tenants.
- Perform detailed reconciliations of tenant ledgers and security deposits.
- Investigate and resolve tenant billing discrepancies and queries promptly.
Accounts Payable (AP):
- Accurately process a high volume of vendor invoices, ensuring proper coding, authorization, and documentation.
- Prepare and execute weekly payment runs (checks, ACH, wire transfers).
- Maintain positive vendor relationships by responding to inquiries and resolving payment issues.
- Reconcile vendor statements and ensure all credits are properly applied.
- Manage 1099 reporting at year-end.
General Accounting & Reconciliation:
- Perform daily/monthly bank reconciliations for various property and operating accounts.
- Maintain and reconcile key balance sheet accounts (e.g., prepaids, security deposits).
- Assist with month-end and year-end closing procedures.
- Prepare detailed supporting schedules for audits.
- Collaborate with the property management team to ensure accurate financial data flow.
Requirements & Qualifications
- Essential:
- Proven experience (3+ years) in a combined AR/AP role or similar accounting position.
- Exceptionally strong reconciliation skills and a steadfast commitment to accounting accuracy.
- Proficiency in accounting software (e.g., Yardi, MRI, AppFolio, QuickBooks) and the Microsoft Office Suite (advanced Excel skills preferred).
- Excellent organizational skills and the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal, for professional interaction with tenants, vendors, and internal teams.
- High degree of discretion and integrity when handling confidential financial information.
- Highly Advantageous (Real Estate Experience):
- Prior experience in real estate accounting, property management, or a related industry.
- Familiarity with real estate-specific processes: CAM (Common Area Maintenance) reconciliations, lease administration, tenant ledger management, and owner distributions.
- Understanding of property management accounting cycles.
What We Offer
- A competitive salary and benefits package.
- Opportunity to work in a stable and essential role within a respected real estate firm.
- A supportive and collaborative team environment.
- Opportunities for professional growth and development.
