Document Controller
Location: Dubai, UAE
Reports To: Project Manager / Document Control Manager / Engineering Manager
Job Summary:
The Document Controller is responsible for the systematic management, storage, retrieval, and distribution of all project or company documents. This role ensures document integrity, version control, and seamless flow of information in compliance with company and client procedures.
Key Responsibilities:
- Establish and maintain the project Document Control System in accordance with company and client standards.
- Receive, log, track, and distribute all incoming and outgoing project documents (drawings, transmittals, specifications, RFIs, reports).
- Ensure all documents are correctly numbered, filed, and archived (electronically and physically) for easy retrieval.
- Manage document workflows, including review, approval, and revision processes, using document management software (e.g., Aconex, Asite, SharePoint).
- Issue and track formal document transmittals to clients, consultants, and contractors.
- Maintain master registers for all document types (drawing register, submittal register, correspondence register).
- Control the issuance of hard copies and ensure obsolete documents are removed from circulation.
- Prepare document status reports and metrics for project meetings.
- Support the project team in locating documents and preparing dossiers for submissions to authorities or for handover.
- Ensure the confidentiality and security of sensitive documents.
Requirements:
- Diploma or degree in Business Administration, Engineering, or a related field.
- Minimum of 3 years of experience as a Document Controller in the construction, engineering, or oil & gas sector in the UAE.
- Extensive experience with industry-standard Document Management Systems (e.g., Aconex) is highly preferred.
- Exceptional organizational skills and meticulous attention to detail.
- Proficient in MS Office Suite, Adobe Acrobat, and understanding of CAD files is a plus.
- Strong understanding of document lifecycle and project workflow.
- Excellent written and verbal communication skills.
