HR & Admin Assistant – Job Description

Job Title

HR & Admin Assistant

Job Summary

An HR & Admin Assistant supports the Human Resources and Administration departments in handling daily office operations, employee coordination, documentation, recruitment support, and administrative activities. The role ensures smooth office functioning and assists in maintaining company policies, employee records, and administrative procedures.

Key Responsibilities

Assist in recruitment activities such as scheduling interviews and coordinating with candidates.
Maintain employee records, attendance, leave, and HR documentation.
Support onboarding and orientation processes for new employees.
Handle filing, data entry, and document management.
Coordinate office administration activities and maintain office supplies.
Assist in preparing HR reports, letters, and employee communications.
Coordinate with vendors, service providers, and maintenance teams.
Monitor office cleanliness, facility maintenance, and general administrative support.
Support payroll processing and employee attendance tracking when required.
Handle phone calls, emails, and general office correspondence.
Ensure compliance with company policies and administrative procedures.
Assist management with day-to-day operational requirements.

Required Skills

Good communication and interpersonal skills
Organizational and multitasking abilities
Basic knowledge of HR and administrative procedures
Proficiency in MS Office applications
Attention to detail and record-keeping skills
Time management and coordination abilities

Qualifications

Bachelor’s degree or diploma in Human Resources, Business Administration, or related field preferred.
1–3 years of experience in HR or administration preferred.
Familiarity with office management procedures is an advantage.

Preferred Qualities

Professional and responsible attitude
Ability to maintain confidentiality
Team player with problem-solving skills
Flexible and proactive approach to work

Working Conditions

Office-based role with standard working hours.
May involve coordinating with multiple departments and handling administrative tasks under deadlines.

Sample KPI / Performance Indicators

Accuracy of employee and administrative records
Timely completion of HR and admin tasks
Employee support and coordination efficiency
Office maintenance and supply management
Attendance and documentation accuracy

To avoid discriminatory hiring language, it’s generally better to remove “Male candidate only” unless there is a lawful, job-specific requirement under local employment regulations. A neutral title such as “HR & Admin Assistant” is usually recommended.

HR & Admin Assistant(Male candidate only) jobs

HR & Admin Assistant(Male candidate only)