Job Description: HR Administrator / Recruiter

Job Title

HR Administrator / Recruiter

Job Summary

We are seeking a proactive and organized HR Administrator / Recruiter to manage end-to-end recruitment activities while supporting daily human resources administration. The ideal candidate will be responsible for sourcing and hiring qualified candidates, maintaining employee records, coordinating onboarding, and ensuring compliance with company policies and labor regulations. The role requires excellent communication, organizational, and interpersonal skills.

Key Responsibilities

Recruitment & Talent Acquisition

Manage the full recruitment cycle from job posting to onboarding.
Source candidates through job portals, social media, recruitment agencies, and employee referrals.
Screen resumes, conduct initial interviews, and shortlist suitable candidates.
Coordinate interviews with hiring managers and provide timely feedback to candidates.
Conduct reference and background checks where applicable.
Prepare and issue offer letters and employment contracts.
Maintain a database of candidates for current and future hiring needs.

HR Administration

Maintain accurate employee records and HR documentation.
Coordinate employee onboarding and orientation programs.
Process joining, transfers, promotions, resignations, and exit formalities.
Monitor employee attendance, leave records, and probation periods.
Assist with payroll inputs by maintaining attendance and leave data.
Ensure employee files are updated and compliant with company policies and labor laws.
Support visa, work permit, and document renewal processes where applicable.
Prepare HR reports related to recruitment, employee turnover, and workforce statistics.

Employee Relations

Respond to employee inquiries regarding HR policies and procedures.
Assist in implementing employee engagement and welfare initiatives.
Support performance appraisal and training coordination.
Help resolve routine employee concerns and escalate issues when necessary.
Maintain confidentiality of employee information at all times.

Qualifications

Bachelor's degree in Human Resources, Business Administration, or a related field.
2–5 years of experience in HR administration and recruitment.
Knowledge of recruitment processes and HR best practices.
Familiarity with labor laws and employment regulations.
Experience with HRIS, ATS, or HR management software is an advantage.
Proficiency in Microsoft Office applications.

Required Skills

Recruitment and talent acquisition
HR administration
Interviewing and candidate assessment
Communication and interpersonal skills
Organizational and time management skills
Record keeping and documentation
Attention to detail
Problem-solving and decision-making
Confidentiality and professionalism
Team collaboration

Key Performance Indicators (KPIs)

Time-to-fill vacancies
Quality of hires
Recruitment target achievement
Employee onboarding completion
Accuracy of HR records
Employee retention rate
Compliance with HR policies and labor regulations
Employee satisfaction with HR services

Compensation

Competitive salary
Performance-based incentives (where applicable)
Health insurance and other company benefits
Professional development and training opportunities

Working Conditions

Full-time position
Office-based with occasional travel for recruitment activities or job fairs, if required.
Collaboration with department managers and external recruitment partners.

Preferred Experience

Recruitment agencies or staffing firms
Construction, Manufacturing, Logistics, Hospitality, Healthcare, or Corporate sectors
Experience handling bulk recruitment and workforce planning is an advantage.

HR Administrator/Recruiter jobs

HR Administrator/Recruiter