Job Title: Receptionist & Administrative Coordinator

Job Summary

Serves as the first point of contact for visitors while also supporting daily administrative operations. Ensures smooth front desk management and efficient coordination of office activities.

Key Responsibilities

Front Desk / Reception Duties

Greet and welcome visitors in a professional manner
Answer, screen, and forward incoming calls
Handle inquiries and provide accurate information
Manage incoming and outgoing mail/couriers
Maintain visitor logs and issue passes if required

Administrative Coordination

Schedule appointments, meetings, and conference rooms
Maintain office files, records, and documentation
Coordinate with vendors, service providers, and internal teams
Assist in preparing reports, presentations, and correspondence
Monitor and order office supplies
Support HR or management with basic administrative tasks

Requirements

Proven experience as a receptionist, front desk officer, or admin coordinator
Proficiency in MS Office (Word, Excel, Outlook) and tools like Microsoft Office
Strong communication and interpersonal skills
Good organizational and multitasking abilities
Professional appearance and attitude
Ability to handle confidential information responsibly

Preferred Qualifications

Diploma or degree in Business Administration or related field
Experience using scheduling or communication tools like Microsoft Outlook or Google Workspace
Basic knowledge of office management systems and procedures

Working Conditions

Standard office hours (may vary depending on organization)
Desk-based role with regular interaction with staff and visitors
Fast-paced environment requiring multitasking

If you want, I can convert this into a short job ad, CV format, or tailor it for a specific industry like hospital, school, or corporate office.

Receptionist& Admin coordinator jobs

Receptionist& Admin coordinator