Job Title: Receptionist & Administrative Coordinator
Job Summary
Serves as the first point of contact for visitors while also supporting daily administrative operations. Ensures smooth front desk management and efficient coordination of office activities.
Key Responsibilities
Front Desk / Reception Duties
- Greet and welcome visitors in a professional manner
- Answer, screen, and forward incoming calls
- Handle inquiries and provide accurate information
- Manage incoming and outgoing mail/couriers
- Maintain visitor logs and issue passes if required
Administrative Coordination
- Schedule appointments, meetings, and conference rooms
- Maintain office files, records, and documentation
- Coordinate with vendors, service providers, and internal teams
- Assist in preparing reports, presentations, and correspondence
- Monitor and order office supplies
- Support HR or management with basic administrative tasks
Requirements
- Proven experience as a receptionist, front desk officer, or admin coordinator
- Proficiency in MS Office (Word, Excel, Outlook) and tools like Microsoft Office
- Strong communication and interpersonal skills
- Good organizational and multitasking abilities
- Professional appearance and attitude
- Ability to handle confidential information responsibly
Preferred Qualifications
- Diploma or degree in Business Administration or related field
- Experience using scheduling or communication tools like Microsoft Outlook or Google Workspace
- Basic knowledge of office management systems and procedures
Working Conditions
- Standard office hours (may vary depending on organization)
- Desk-based role with regular interaction with staff and visitors
- Fast-paced environment requiring multitasking
If you want, I can convert this into a short job ad, CV format, or tailor it for a specific industry like hospital, school, or corporate office.
