Document Controller
Position: Document Controller
Project: Dubai Hills
Location: Dubai, UAE
Vacancies: 1
About the Role:
We are seeking a highly organized and experienced Document Controller to join our dynamic project team at the prestigious Dubai Hills development in Dubai. The successful candidate will be responsible for managing the flow of project documentation, ensuring accuracy, quality, and integrity. This role is critical to maintaining an efficient and compliant document control system in a fast-paced construction environment.
Key Responsibilities:
- Document Management: Manage the complete lifecycle of all project documents (drawings, contracts, RFIs, submittals, transmittals, manuals, etc.) including registration, classification, tracking, storage, and archiving.
- System Management: Utilize the Unifier system as the primary document management platform for all document control processes.
- Distribution & Circulation: Ensure the timely and accurate distribution of documents to all relevant internal and external project stakeholders.
- Quality Control: Check incoming and outgoing documents for compliance with project standards, correct numbering, formatting, and required approvals.
- Filing & Archiving: Maintain a systematic and logical electronic and hard copy filing system, ensuring all documents are easily retrievable for audits and reference.
- Reporting: Generate regular status reports on document progress, outstanding actions, and other key metrics for project management.
- Coordination: Act as the central point of contact for all document-related queries from the project team, consultants, and contractors.
- Compliance: Ensure all document control procedures adhere to company policies, project-specific requirements, and industry standards.
Mandatory Requirements:
- Proven UAE Experience: Must have a minimum of 2-3 years of experience as a Document Controller, specifically within the UAE construction or engineering sector.
- Unifier Expertise: Demonstrable, hands-on experience with Oracle Unifier is mandatory. Candidates without Unifier experience will not be considered.
- Availability: Immediate joiners are highly preferred.
Qualifications & Skills:
- A diploma or degree in Business Administration, Engineering, or a related field is preferred.
- Proficient in Microsoft Office Suite (especially Excel, Word, and Outlook).
- In-depth understanding of document control principles and procedures.
- Excellent verbal and written communication skills in English.
- Meticulous attention to detail and a methodical approach to work.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
What We Offer:
- A competitive salary and benefits package.
- The opportunity to work on a high-profile project at Dubai Hills.
- A professional and collaborative work environment.
How to Apply:
Interested candidates who meet the mandatory requirements are invited to submit their updated CV.
Note: Only shortlisted candidates who meet the specific criteria of UAE experience and Unifier proficiency will be contacted.
Why this Job Description is Effective:
- Clear and Direct: It starts by highlighting the non-negotiable requirements (UAE Exp, Unifier, Immediate).
- Structured Responsibilities: It provides a clear list of duties, setting expectations for potential applicants.
- Industry-Specific Language: Uses terms like RFIs, Submittals, Transmittals, which are standard in construction and will be understood by qualified candidates.
- Targeted Screening: It explicitly states that only candidates with the mandatory experience will be considered, which helps filter unqualified applications.
- Professional Tone: It presents the company as organized and professional, attracting serious candidates.
