Job Title: Administrative Assistant / Admin
Job Summary
An Administrative Assistant provides support to ensure efficient operation of the office. They handle administrative tasks, coordinate communication, maintain records, and assist management and staff with day-to-day office operations.
Key Responsibilities
- Manage office correspondence, emails, and phone calls
- Schedule meetings, appointments, and manage calendars
- Prepare reports, presentations, and documents as required
- Maintain and organize physical and digital files
- Handle office supplies and inventory management
- Support HR and finance teams with documentation and coordination
- Assist in onboarding new employees and office procedures
- Ensure smooth communication between departments
- Perform general clerical duties such as data entry, photocopying, and scanning
- Maintain confidentiality of sensitive information
Required Skills & Qualifications
- High school diploma or equivalent (Bachelor’s degree preferred)
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational and multitasking abilities
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Basic knowledge of office procedures and administrative systems
Preferred Qualities
- Previous experience in an administrative role
- Professional and proactive attitude
- Problem-solving skills and initiative
- Ability to manage time efficiently and meet deadlines
- Knowledge of office management software or CRM systems
Working Conditions
- Office-based, typically during standard business hours
- Desk work with some movement around the office
- Collaborative environment with interaction across department
