Job Description: Procurement Specialist
Job Summary
We are seeking a skilled and detail-oriented Procurement Specialist to manage purchasing activities and ensure the timely and cost-effective procurement of materials, products, and services. The role will be responsible for supplier coordination, quotation analysis, purchase order management, delivery follow-up, and maintaining strong supplier relationships while ensuring compliance with company procurement policies.
Key Responsibilities
- Manage day-to-day procurement activities for materials, products, services, and operational requirements.
- Review purchase requisitions and ensure procurement requirements are complete and properly approved.
- Identify, evaluate, and onboard suitable suppliers in coordination with management.
- Request and evaluate quotations, negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
- Prepare and process purchase orders in accordance with approved requirements.
- Follow up with suppliers to ensure timely delivery and resolution of supply-related issues.
- Monitor purchase orders, open orders, lead times, and delivery commitments.
- Coordinate with warehouse, operations, finance, sales, and other departments to ensure procurement requirements are fulfilled.
- Maintain and update supplier information, pricing, contracts, and procurement records.
- Evaluate supplier performance based on quality, cost, delivery, responsiveness, and service levels.
- Negotiate with suppliers to achieve competitive pricing and favorable commercial terms.
- Identify cost-saving and process-improvement opportunities.
- Monitor market trends, pricing changes, product availability, and supplier developments.
- Ensure purchased materials and services meet specified quality and business requirements.
- Resolve issues related to shortages, delays, incorrect deliveries, damaged goods, pricing discrepancies, and supplier invoices.
- Coordinate with Finance and Accounts regarding purchase orders, invoices, payments, and supplier account issues.
- Ensure procurement activities comply with company policies, approval procedures, and applicable regulations.
- Support contract and agreement management with key suppliers.
- Prepare procurement reports, spend analysis, supplier performance reports, and other MIS as required.
- Maintain proper documentation for audits and management review.
- Support periodic supplier reviews, negotiations, and procurement strategy initiatives.
Qualifications
- Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Commerce, or a related field.
- 3–6 years of experience in procurement, purchasing, sourcing, or supply chain operations.
- Professional certification such as CIPS, CPSM, or equivalent is an advantage.
- Experience with ERP/procurement systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms.
- Strong working knowledge of Microsoft Excel and procurement reporting.
Key Skills
- Strategic and operational procurement
- Supplier sourcing and evaluation
- Price and contract negotiation
- Purchase order management
- Vendor relationship management
- Cost analysis and cost reduction
- Inventory and supply planning
- ERP/procurement systems
- Market and supplier research
- Data analysis and reporting
- Problem-solving and decision-making
- Strong communication and negotiation skills
- Attention to detail
- Time management and follow-up
Key Performance Indicators (KPIs)
- Procurement cost savings
- Purchase order processing turnaround time
- On-time supplier delivery
- Supplier quality and performance
- Purchase price variance
- Procurement compliance
- Reduction in supply disruptions
- Supplier response and issue-resolution time
- Procurement spend visibility and accuracy
- Internal stakeholder satisfaction
Preferred Candidate Profile
The ideal candidate will be a commercially aware and results-oriented procurement professional with strong negotiation, supplier management, and analytical skills. The candidate should be capable of managing multiple procurement requirements, maintaining supplier relationships, controlling costs, and ensuring timely availability of materials and services.
