Job Description: Assistant Logistics Officer (Female)
Job Title: Assistant Logistics Officer
Job Summary
We are looking for an organized, responsible, and detail-oriented Assistant Logistics Officer to support daily logistics, transportation, delivery coordination, and inventory movement. The candidate will coordinate with the sales, purchase, stores, accounts, and delivery teams to ensure timely dispatch and delivery of materials, accurate documentation, and smooth supply chain operations.
Key Responsibilities
- Assist in coordinating daily logistics and transportation activities.
- Arrange and monitor the dispatch and delivery of materials to customers and project sites.
- Coordinate with transporters, drivers, suppliers, and delivery personnel regarding shipment schedules.
- Prepare and maintain delivery notes, invoices, dispatch records, and other logistics documents.
- Track shipments and follow up on pending or delayed deliveries.
- Coordinate with the storekeeper to verify material availability and prepare goods for dispatch.
- Ensure the correct materials and quantities are dispatched according to sales orders and delivery documents.
- Maintain records of incoming and outgoing materials, shipment details, and delivery status.
- Coordinate with the sales team and customers regarding delivery schedules and order updates.
- Assist in planning delivery routes and arranging transportation efficiently.
- Follow up on proof of delivery and ensure signed delivery documents are returned to the office.
- Report damaged goods, shortages, delivery delays, and discrepancies to the concerned department.
- Coordinate with the accounts department regarding delivery documents and transport-related expenses.
- Maintain logistics reports, shipment registers, and transportation records.
- Monitor transportation costs and assist in controlling logistics expenses.
- Ensure compliance with company procedures for material handling, dispatch, and delivery.
- Perform other logistics and administrative duties assigned by management.
Qualifications
- Bachelor's degree or diploma in Logistics, Supply Chain Management, Business Administration, or Commerce is preferred.
- Previous experience in logistics coordination, dispatch, warehouse administration, or transportation is an advantage.
- Freshers with good communication and computer skills may also apply.
- Knowledge of MS Office, particularly Excel and Word, is preferred.
Required Skills
- Good communication and coordination skills.
- Strong organizational and time-management abilities.
- Basic knowledge of inventory control and logistics documentation.
- Proficiency in MS Excel, email, and data entry.
- Ability to track deliveries and manage multiple tasks.
- Attention to detail and accuracy in documentation.
- Good problem-solving and follow-up skills.
- Ability to coordinate effectively with customers, drivers, suppliers, and internal departments.
- Professional attitude, punctuality, and willingness to learn.
Preferred Experience
- Experience in logistics, trading, engineering, construction, or fire and safety companies.
- Familiarity with delivery notes, invoices, purchase orders, and stock registers.
- Knowledge of ERP or inventory management software is an advantage.
- Experience coordinating deliveries to customer locations and project sites is preferred.
Key Performance Indicators (KPIs)
- Timely dispatch and delivery of materials.
- Accuracy of logistics and dispatch documentation.
- Effective shipment tracking and follow-up.
- Reduction of delivery errors and delays.
- Efficient coordination with internal teams and transporters.
- Proper maintenance of logistics records.
- Effective monitoring of transportation costs.
