Administrator
Job Title: Facilities Administrator
Department: Facilities Management
Reports To: Facilities Manager
Job Purpose:
To provide comprehensive administrative and coordination support to the Facilities Management team, ensuring smooth office operations, accurate record-keeping, and efficient communication flows.
Key Responsibilities:
- Handle general office administration: correspondence, filing, scheduling meetings, and managing office supplies.
- Process purchase orders, invoices, and assist with budget tracking and financial administration.
- Maintain accurate and up-to-date records for contracts, vendor information, certificates of insurance, and staff training.
- Support the Help Desk/CAFM Operator with data entry and generating routine reports (e.g., PPM completion, help desk metrics).
- Act as a central communication point, answering phone calls and directing inquiries to the appropriate team member.
- Assist in the preparation of monthly management reports and client presentations.
- Coordinate logistics for team events, training sessions, and visitor management.
Qualifications & Experience:
- High school diploma required; Associate’s or Bachelor’s degree in Business Administration preferred.
- Minimum of 3 years of experience in an administrative role, ideally within a technical or service-oriented environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, communication, and time-management skills.
- High attention to detail and accuracy.
