Jade Abela is currently searching for a highly organized and proactive Executive Business Coordinator to support senior leadership and ensure the smooth day-to-day coordination of business operations.
This role is ideal for a professional who thrives in a fast-paced environment, demonstrates strong administrative and communication skills, and can manage multiple priorities with efficiency and discretion.
🔹 Role Overview
The Executive Business Coordinator will act as a key support function to executive management, coordinating internal operations, managing schedules, facilitating communication across departments, and ensuring administrative excellence. The position requires strong organizational abilities, attention to detail, and a high level of professionalism.
🔹 Key Responsibilities
1️⃣ Executive & Administrative Support
- Manage executive calendars, appointments, and meeting schedules.
- Coordinate travel arrangements, itineraries, and expense reporting.
- Prepare presentations, reports, and meeting materials.
- Take minutes during meetings and follow up on action points.
2️⃣ Business Coordination
- Act as a liaison between departments and senior management.
- Support cross-functional projects and ensure timely follow-ups.
- Assist in tracking business KPIs and reporting metrics.
- Coordinate internal communications and company updates.
3️⃣ Operations & Process Support
- Maintain organized documentation and filing systems.
- Support the implementation of operational improvements.
- Monitor deadlines and ensure compliance with company procedures.
- Assist in preparing business proposals and documentation when required.
4️⃣ Stakeholder & Client Interaction
- Communicate professionally with internal and external stakeholders.
- Schedule and coordinate client meetings and follow-ups.
- Handle confidential information with discretion and integrity.
🔹 Requirements
- Proven experience in an Executive Assistant, Business Coordinator, or similar administrative role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- High proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and take initiative.
- Professional demeanor and strong attention to detail.
🔹 Key Competencies
- Time management and prioritization
- Problem-solving skills
- Professional communication
- Confidentiality and discretion
- Adaptability in a dynamic environment
