HR Admin Assistant
Job Summary
We are looking for a detail-oriented and organized HR Admin Assistant to support the Human Resources department with day-to-day administrative activities. The role involves maintaining employee records, assisting with recruitment and onboarding, coordinating HR documentation, and providing general administrative support to ensure smooth HR operations.
Key Responsibilities
- Maintain and update employee records, HR databases, and personnel files.
- Assist with recruitment activities, including job postings, CV screening, interview scheduling, and candidate communication.
- Support the onboarding and offboarding process for employees.
- Prepare HR-related documents, letters, forms, and reports.
- Maintain attendance, leave, and employee information records.
- Assist with payroll-related documentation and provide required information to the payroll team.
- Coordinate employee documentation and ensure records are complete and up to date.
- Respond to employee queries regarding HR policies, leave, attendance, and administrative matters.
- Assist in organizing employee meetings, training programs, and HR events.
- Ensure HR documents are properly filed and maintained in accordance with company procedures.
- Support the HR Manager/HR team with daily administrative tasks and special projects.
- Maintain confidentiality of employee and company information.
Requirements
- Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
- 0–2 years of experience in HR administration or a similar role; freshers with relevant qualifications may also apply.
- Good knowledge of MS Office, particularly Word and Excel.
- Strong organizational and time-management skills.
- Good written and verbal communication skills.
- Attention to detail and ability to maintain accurate records.
- Ability to handle confidential information professionally.
- Good interpersonal skills and a positive, service-oriented attitude.
Preferred Skills
- Basic understanding of HR processes and employment documentation.
- Experience with HRMS or payroll software is an advantage.
- Ability to multitask and work effectively in a fast-paced environment.
- Strong follow-up and coordination skills.
