Buyer / Receiver – Job Description
Role Overview
A Buyer/Receiver is responsible for purchasing, receiving, inspecting, and managing all incoming goods for a restaurant, hotel, or hospitality operation. The role ensures that all supplies meet quality standards, are accurately recorded, and are properly stored to support smooth kitchen and business operations.
Key Responsibilities
- Source and purchase food, beverages, and operational supplies as per requirements
- Negotiate prices, quality, and delivery terms with vendors and suppliers
- Receive incoming deliveries and verify quantity, quality, and invoice accuracy
- Inspect goods for damage, expiry dates, and compliance with standards
- Record and maintain accurate stock and purchase documentation
- Coordinate with kitchen and management for stock requirements
- Ensure proper storage and labeling of all received items
- Monitor inventory levels and initiate reordering when needed
- Maintain supplier relationships and evaluate vendor performance
- Follow procurement policies, budgets, and cost control guidelines
Required Skills & Qualifications
- Diploma or degree in Hospitality, Business, Supply Chain, or related field (preferred)
- Experience in purchasing, procurement, or receiving in hospitality or retail
- Strong negotiation and communication skills
- Good numerical and analytical ability
- Knowledge of inventory control and stock management systems
- Attention to detail and accuracy in documentation
- Ability to work under pressure and meet deadlines
Preferred Qualifications
- Experience in hotels, restaurants, or large-scale catering operations
- Familiarity with inventory systems such as MarketMan or similar tools
- Knowledge of food safety, storage standards, and HACCP practices
- Experience in vendor management and cost control
Key Performance Indicators (KPIs)
- Accuracy of receiving and stock records
- Cost savings through effective purchasing and negotiation
- Inventory turnover and stock availability
- Reduction in wastage and expired goods
- Supplier performance and delivery reliability
Typical Work Environment
- Hotels, restaurants, or central kitchens
- Combination of office work, store/warehouse, and supplier coordination
- Early morning or scheduled delivery inspections
- Requires occasional lifting and physical inspection of goods
