Job Description
Job Title
Project Manager
Department
Project Management / Operations
Reports To
Project Director / Operations Manager / General Manager
Job Summary
The Project Manager is responsible for planning, executing, monitoring, and successfully delivering projects within the agreed scope, timeline, budget, and quality standards. The role involves managing project teams, coordinating stakeholders, controlling resources, mitigating risks, and ensuring that project objectives are achieved in compliance with organizational policies, contractual requirements, health and safety standards, and industry best practices.
Key Responsibilities
Project Planning and Execution
- Develop comprehensive project plans, schedules, budgets, and resource allocation strategies.
- Define project scope, objectives, deliverables, milestones, and success criteria.
- Lead project execution from initiation through completion and handover.
- Ensure projects are delivered on time, within budget, and according to agreed quality standards.
- Monitor project progress and implement corrective actions when required.
- Manage project documentation, including project plans, reports, drawings, contracts, and approvals.
Team Leadership and Coordination
- Lead, motivate, and manage project teams, including engineers, supervisors, contractors, and subcontractors.
- Assign responsibilities, set performance expectations, and monitor team progress.
- Conduct project meetings, progress reviews, and coordination sessions.
- Promote collaboration, accountability, and effective communication among project stakeholders.
- Provide guidance and support to resolve technical and operational challenges.
Stakeholder and Client Management
- Serve as the primary point of contact for clients, consultants, contractors, and internal stakeholders.
- Maintain effective communication and provide regular project updates.
- Manage client expectations and ensure customer satisfaction.
- Coordinate approvals, inspections, and project handover activities.
- Address project issues, complaints, and change requests promptly.
Budget and Cost Management
- Prepare and manage project budgets, forecasts, and cost reports.
- Monitor project expenditures and ensure effective cost control.
- Review quotations, purchase orders, invoices, and subcontractor payments.
- Identify cost-saving opportunities without compromising quality or safety.
- Manage variations, claims, and change orders.
Risk, Quality, and Compliance Management
- Identify project risks and develop mitigation strategies.
- Ensure compliance with quality standards, contractual requirements, and regulatory obligations.
- Implement project quality plans, inspection processes, and corrective actions.
- Ensure compliance with health, safety, and environmental (HSE) requirements.
- Participate in audits, inspections, and project reviews.
Reporting and Documentation
- Prepare project status reports, progress updates, dashboards, and management presentations.
- Track project milestones, KPIs, risks, issues, and action plans.
- Maintain accurate project records and documentation.
- Conduct project close-out reviews and lessons learned sessions.
Qualifications
- Bachelor's degree in Engineering, Construction Management, Project Management, Business Administration, or a related field.
- Professional project management certification such as PMP, PRINCE2, or equivalent is preferred.
- Technical qualifications relevant to the project industry are an advantage.
Experience
- Minimum of 5–8 years of experience in project management or project delivery roles.
- Proven experience managing projects from planning through completion.
- Experience managing multidisciplinary teams, contractors, and stakeholders.
- Industry experience in construction, facilities management, engineering, IT, manufacturing, or related sectors is preferred.
Required Skills
- Strong project planning, organization, and leadership skills.
- Excellent knowledge of project management methodologies and tools.
- Strong budget management and cost control abilities.
- Excellent communication, negotiation, and stakeholder management skills.
- Risk assessment and problem-solving capabilities.
- Ability to manage multiple priorities and meet deadlines.
- Strong decision-making and analytical skills.
- Proficiency in Microsoft Project, Excel, PowerPoint, and project management software.
- Knowledge of contract management and procurement processes.
- Ability to work effectively under pressure.
Key Performance Indicators (KPIs)
- Project completion within agreed timeline and budget.
- Achievement of project scope and deliverables.
- Client satisfaction ratings.
- Project quality performance and compliance.
- Health, safety, and environmental performance.
- Cost control and profitability targets.
- Risk management effectiveness.
- Stakeholder satisfaction and communication effectiveness.
- Successful project handover and close-out.
Working Conditions
- Office-based with regular visits to project sites.
- Frequent interaction with clients, contractors, suppliers, consultants, and project teams.
- May require travel between project locations.
- May involve extended working hours to meet project deadlines.
- Site visits may require compliance with safety procedures and use of Personal Protective Equipment (PPE).
