Cluster Assistant Procurement Manager
Job Title: Cluster Assistant Procurement Manager
Reports To: Cluster Procurement Manager / Cluster Financial Controller
Department: Finance / Procurement
Job Level: Middle Management
Position Summary:
The Cluster Assistant Procurement Manager is responsible for supporting the procurement operations for multiple hotels within the cluster. This role focuses on sourcing, purchasing, and supplying high-quality goods and services at the most competitive prices to ensure the smooth and cost-effective operation of all departments. The incumbent will assist in managing vendor relationships, maintaining inventory levels, and upholding the company's procurement policies and ethical standards.
Key Responsibilities:
- Sourcing & Purchasing:
- Assist in the procurement of a wide range of items, including F&B supplies, operating equipment, furniture, and guest amenities.
- Solicit and analyze quotations, proposals, and bids from suppliers.
- Prepare and process Purchase Orders (POs) accurately and in a timely manner.
- Support the negotiation of contracts and terms with suppliers to achieve the best possible cost, quality, and service levels.
- Vendor Management:
- Help maintain and update the approved supplier database for the cluster.
- Evaluate supplier performance based on quality, delivery, and service.
- Assist in conducting regular market surveys to identify new and potential suppliers.
- Inventory & Cost Control:
- Monitor stock levels and work with user departments to prevent overstocking or stock-outs.
- Assist in implementing cost-saving initiatives without compromising on quality or operational efficiency.
- Help analyze procurement data to identify trends and opportunities for improvement.
- Compliance & Administration:
- Ensure all procurement activities adhere to company policies, procedures, and ethical standards.
- Maintain accurate and organized procurement records, files, and documentation.
- Liaise with the receiving and accounts payable departments to resolve any discrepancies related to deliveries or invoices.
Qualifications & Experience:
- Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field.
- Minimum of 3-5 years of experience in a procurement or purchasing role, preferably within the hospitality industry or a multi-unit environment.
- Strong negotiation, analytical, and problem-solving skills.
- Excellent organizational skills and high attention to detail.
- Proficiency in procurement software and Microsoft Office Suite, especially Excel.
- Knowledge of market trends and key suppliers in the hospitality sector.
