Job Summary:
We are urgently seeking an experienced and organized Project Site Secretary to support site operations for ongoing contracting projects in Abu Dhabi. The ideal candidate will have prior experience working in construction or contracting environments and will be responsible for handling administrative and coordination tasks at the project site.
This role requires strong organizational skills, attention to detail, and the ability to manage documentation, communication, and reporting in a fast-paced site environment.
Key Responsibilities:
- Provide administrative support to the project and site management team
- Maintain and organize all project-related documents and records
- Handle incoming and outgoing correspondence, emails, and reports
- Prepare letters, reports, and meeting minutes
- Coordinate meetings, schedules, and appointments for site staff
- Ensure proper documentation control and filing systems
- Assist in preparing daily, weekly, and monthly reports
- Maintain logs for site activities, materials, and workforce records
- Coordinate with head office and other departments
- Track project documents such as drawings, approvals, and submissions
- Ensure compliance with company procedures and documentation standards
- Support procurement and logistics documentation when required
- Manage office supplies and administrative needs at the site
- Handle confidential information with professionalism
- Assist in onboarding and documentation of site staff
- Follow up on pending documents and approvals
- Ensure smooth communication between site and management
Requirements:
- Bachelor’s degree or relevant qualification
- Minimum 3 years of experience in contracting/site projects within the UAE
- Strong knowledge of construction/site documentation processes
- Proficiency in MS Office (Word, Excel, Outlook)
- Good communication skills (English required; Arabic is an advantage)
- Strong organizational and multitasking abilities
- Ability to work under pressure and meet deadlines
- Immediate availability (preferred within 1 week)
Skills & Competencies:
- Excellent administrative and coordination skills
- Attention to detail and accuracy
- Time management and prioritization skills
- Professional communication and interpersonal skills
- Ability to handle multiple tasks simultaneously
- Problem-solving and proactive approach
Working Conditions:
- Site-based role in Abu Dhabi
- Fast-paced construction environment
- May require extended working hours based on project needs
Benefits:
- Competitive salary package
- Opportunity to work on major construction projects
- Career growth opportunities
- Professional work environment
