Part-Time Admin & Finance Coordinator — Job Description
Job Title
Part-Time Admin & Finance Coordinator
Department
Administration & Finance
Reports To
Finance Manager / Operations Manager / Director
Job Summary
The Part-Time Admin & Finance Coordinator is responsible for supporting daily administrative and financial operations of the organization on a part-time basis. The role includes handling office coordination, financial recordkeeping, invoice processing, expense tracking, vendor coordination, and ensuring smooth administrative support.
Key Responsibilities
Administrative Responsibilities
- Manage daily office administration and coordination activities.
- Maintain office records, files, and documentation.
- Coordinate meetings, schedules, travel arrangements, and correspondence.
- Handle office supply management and vendor coordination.
- Support facility management and administrative purchases.
- Maintain confidential company information and records.
Finance Responsibilities
- Prepare and process invoices, payments, and reimbursements.
- Track expenses and maintain financial records.
- Assist with bookkeeping and data entry in accounting systems.
- Reconcile petty cash and bank transactions.
- Support monthly financial reporting and budgeting activities.
- Coordinate with external accountants, auditors, and vendors when required.
- Ensure timely filing and maintenance of finance documents.
Compliance & Coordination
- Maintain compliance-related documentation and records.
- Assist in preparing reports and operational summaries.
- Support management with administrative and financial tasks as assigned.
Required Qualifications
- Bachelor’s degree in Commerce, Finance, Business Administration, or related field.
- Basic accounting knowledge preferred.
- Certification in Tally, QuickBooks, or accounting software is an advantage.
Required Skills
- Good organizational and multitasking abilities.
- Basic accounting and bookkeeping knowledge.
- Proficiency in MS Office (Excel, Word, Outlook).
- Familiarity with accounting software and financial documentation.
- Strong communication and coordination skills.
- Attention to detail and confidentiality.
Experience Requirements
- 1–3 years of experience in administration, finance coordination, or office support roles preferred.
- Experience in handling invoices, expense tracking, or bookkeeping is advantageous.
Working Conditions
- Part-time role with flexible working hours.
- Office-based or hybrid work arrangement depending on company policy.
Key Performance Indicators (KPIs)
- Accuracy of financial records
- Timely invoice and payment processing
- Administrative efficiency
- Vendor coordination effectiveness
- Compliance and documentation accuracy
Preferred Industries
- Healthcare
- Education
- NGOs
- Small & Medium Enterprises (SMEs)
- Consulting firms
- Startups
