Job Description – Labour Coordinator
Job Title: Labour Coordinator
Department: Operations / Human Resources / Workforce Management
Reports To: Operations Manager / Site Manager
Location: [Location]
Employment Type: Full-Time
Job Summary
The Labour Coordinator is responsible for managing and coordinating workforce deployment to ensure operational requirements are met efficiently. The role involves scheduling labor resources, monitoring attendance, maintaining workforce records, coordinating with supervisors, and ensuring compliance with company policies, safety standards, and labor regulations.
Key Responsibilities
Workforce Coordination
- Coordinate the allocation and deployment of labor resources based on operational requirements.
- Prepare daily, weekly, and monthly manpower schedules.
- Ensure adequate staffing levels to meet business and project demands.
- Liaise with supervisors and department heads regarding workforce needs.
Attendance & Workforce Records
- Monitor employee attendance, overtime, leave, and absenteeism.
- Maintain accurate labor records, timesheets, and workforce databases.
- Verify attendance reports and submit payroll-related information accurately and on time.
- Track contract labor and temporary workforce utilization.
Recruitment & Onboarding Support
- Assist in sourcing and coordinating labor requirements when needed.
- Support onboarding activities for new workers.
- Ensure all required documentation and records are maintained.
Compliance & Safety
- Ensure workforce compliance with company policies, site regulations, and labor laws.
- Coordinate safety inductions and ensure workers follow workplace safety procedures.
- Report and address workforce-related issues, incidents, and disciplinary concerns.
Communication & Reporting
- Serve as a point of contact between management, supervisors, and workers.
- Prepare manpower utilization reports and workforce performance summaries.
- Monitor productivity and identify opportunities for workforce optimization.
- Support management with labor planning and operational coordination.
Qualifications
- Diploma or Bachelor's degree in Human Resources, Business Administration, Operations Management, or a related field.
- Experience in workforce coordination, labor management, site administration, or operations support is preferred.
- Knowledge of labor laws, attendance systems, and workforce scheduling is an advantage.
Skills & Competencies
- Strong organizational and coordination skills.
- Excellent communication and interpersonal abilities.
- Ability to manage large groups of workers effectively.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Problem-solving and conflict-resolution skills.
- Attention to detail and accuracy in record-keeping.
- Ability to work under pressure and meet deadlines.
Key Performance Indicators (KPIs)
- Workforce availability and deployment efficiency.
- Attendance and absenteeism management.
- Accuracy of labor records and reports.
- Compliance with safety and labor regulations.
- Productivity and workforce utilization rates.
- Timely resolution of workforce-related issues.
Working Conditions
- Office and site-based work environment.
- Frequent interaction with workers, supervisors, contractors, and management.
- May require flexible working hours depending on operational requirements.
