HR Admin / HR Assistant – Job Description
Role Summary
An HR Admin (or HR Assistant) supports the human resources department with daily administrative tasks, employee coordination, and HR processes. This role ensures smooth HR operations and helps maintain employee records, recruitment processes, and compliance.
Key Responsibilities
1. Recruitment Support
- Assist in posting job openings on job portals and social media
- Screen resumes and shortlist candidates
- Schedule interviews and coordinate with candidates
- Support onboarding and induction processes
2. Employee Records Management
- Maintain and update employee files (digital and physical)
- Track attendance, leave records, and employee data
- Ensure accuracy and confidentiality of HR documents
3. Payroll & Benefits Assistance
- Assist in payroll preparation (attendance, leaves, overtime)
- Coordinate with finance for salary processing
- Help manage employee benefits and reimbursements
4. HR Operations
- Prepare HR documents like offer letters, contracts, and letters
- Handle employee queries related to HR policies
- Support performance appraisal processes
5. Compliance & Policies
- Ensure HR policies are followed
- Assist with statutory compliance and documentation
- Maintain records required for audits
6. Employee Engagement
- Help organize events, training sessions, and activities
- Support communication between employees and management
Required Skills
- Strong organizational and administrative skills
- Good communication (written & verbal)
- Attention to detail and confidentiality
- Basic knowledge of HR processes
- Proficiency in MS Office (Excel, Word, Outlook)
Qualifications
- Bachelor’s degree in HR, Business Administration, or related field
- 0–3 years of experience (entry-level friendly role)
Preferred Skills (Optional)
- Familiarity with HR software (HRMS systems)
- Knowledge of labor laws
- Experience in recruitment or payroll
Work Environment
- Office-based or hybrid role
- Works closely with HR team, management, and employees
