Procurement Officer / Procurement Executive – Job Description
Job Title: Procurement Officer / Procurement Executive
Job Summary
The Procurement Officer is responsible for sourcing, purchasing, and managing goods and services required by the organization. The role ensures cost-effective procurement, timely delivery, supplier management, and compliance with company policies and quality standards.
Key Responsibilities
- Identify, evaluate, and select reliable suppliers and vendors.
- Issue purchase orders and ensure timely procurement of materials and services.
- Negotiate prices, contracts, payment terms, and delivery schedules with suppliers.
- Monitor stock levels and coordinate with departments to forecast procurement needs.
- Ensure purchased materials meet required quality standards and specifications.
- Maintain accurate procurement records, purchase orders, and supplier databases.
- Track order status and ensure timely delivery of goods and services.
- Resolve issues related to delayed deliveries, damaged goods, or invoice discrepancies.
- Evaluate supplier performance based on cost, quality, and delivery timelines.
- Work closely with finance, warehouse, and operations teams.
- Ensure compliance with procurement policies and procedures.
- Identify opportunities for cost savings and process improvements.
- Prepare procurement reports and analyze purchasing trends.
Required Skills
- Strong negotiation and communication skills.
- Good knowledge of supply chain and procurement processes.
- Analytical and decision-making abilities.
- Strong organizational and documentation skills.
- Ability to manage multiple suppliers and purchase requests.
- Knowledge of ERP systems (SAP, Oracle, or similar) is an advantage.
- Attention to detail and accuracy.
- Problem-solving and vendor management skills.
Qualifications
- Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or related field.
- 1–5+ years of experience in procurement or purchasing roles.
- Experience in relevant industry (construction, manufacturing, hospitality, etc.) is preferred.
- Certification in supply chain or procurement is an advantage.
Resume-Friendly Experience Description
Managed procurement activities including sourcing suppliers, negotiating contracts, issuing purchase orders, and ensuring timely delivery of materials and services. Maintained vendor relationships, monitored inventory requirements, ensured quality compliance, and supported cost optimization initiatives.
Key Performance Indicators (KPIs)
- Cost savings achieved through procurement.
- Supplier delivery performance and reliability.
- Purchase order accuracy and processing time.
- Inventory availability and stock efficiency.
- Quality compliance of purchased goods.
- Supplier performance ratings.
