Purchasing Coordinator
Location: Riyadh, Saudi Arabia
Reports to: Procurement Manager or Supply Chain Manager
Company Overview
[Your Company Name] is a dynamic and growing organization. We are seeking a highly motivated and detail-oriented Purchasing Coordinator to join our procurement team. This role is crucial for ensuring the efficient and cost-effective acquisition of goods and services essential to our operations.
Job Summary
The Purchasing Coordinator will be responsible for supporting the end-to-end procurement process. This includes processing purchase requisitions, sourcing suppliers, negotiating prices, preparing purchase orders, and ensuring the timely delivery of materials. The ideal candidate will be a proactive problem-solver with excellent communication skills in both Arabic and English.
Key Responsibilities
- Requisition Processing: Receive, review, and process purchase requisitions from internal departments.
- Sourcing & Supplier Management: Identify, evaluate, and select reliable suppliers and vendors. Maintain and update the supplier database.
- Quotation & Negotiation: Request quotes, compare prices, and negotiate terms and conditions with suppliers to achieve the best value.
- Purchase Order Management: Accurately prepare, issue, and track purchase orders using company systems.
- Order Tracking & Follow-up: Monitor order statuses, liaise with suppliers to ensure on-time delivery, and communicate any delays to relevant departments.
- Data Management & Reporting: Maintain accurate procurement records and files. Use Microsoft Excel to track spending, analyze data, and generate reports.
- Communication: Serve as the primary point of contact for suppliers and internal stakeholders regarding order-related inquiries.
- Inventory Support: Collaborate with the inventory or warehouse team to maintain optimal stock levels and avoid shortages or overstocking.
- Compliance: Ensure all procurement activities adhere to company policies and procedures.
Qualifications & Experience
- Education: Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Experience: A minimum of 2 years of experience in a procurement, purchasing, or supply chain coordination role.
- Technical Skills:
- Proficient in Microsoft Office Suite, with advanced skills in Excel (e.g., VLOOKUPs, PivotTables) for data analysis and reporting.
- Proficiency in Microsoft Word for creating professional documents and correspondence.
- Language Skills: Fluent in both Arabic and English (written and spoken) is essential.
Preferred Qualifications
- Age Range: 25 – 30 years old.
- Industry Experience: Prior experience within our target industries is highly desirable. We are particularly interested in candidates from:
- Platro (Tech/Platform-based services)
- Jumlty (Real Estate/Community Management)
- Food Service Co (Catering/Hospitality/F&B Supply)
- Sowl (Retail/E-commerce)
- Soft Skills: Strong negotiation, communication, and organizational skills. Ability to work effectively in a fast-paced environment.
What We Offer
- A competitive salary and benefits package.
- Opportunities for professional growth and development.
- A collaborative and supportive work environment.
