HR Coordinator
Job Title: Human Resources (HR) Coordinator
Department: Human Resources
Reports To: HR Manager
Job Summary:
The HR Coordinator is a vital role that supports all aspects of the employee lifecycle, from recruitment and onboarding to benefits administration and record maintenance. This position serves as a central point of contact for employee inquiries and assists the HR Manager in developing, implementing, and coordinating policies and programs to foster a productive, compliant, and positive work environment. The HR Coordinator must be highly organized, empathetic, and knowledgeable about HR best practices.
Key Responsibilities:
Recruitment & Onboarding:
- Coordinate the full-cycle recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and conducting reference checks.
- Prepare and send offer letters and new hire paperwork.
- Plan and execute a seamless onboarding program for new employees, including conducting orientation sessions, setting up system access, and ensuring a positive first-day experience.
- Manage the intern and co-op program, if applicable.
HR Administration & Record Keeping:
- Maintain accurate and up-to-date employee records in the Human Resources Information System (HRIS) and physical files.
- Process employee status changes, such as promotions, transfers, and terminations.
- Generate standard and ad-hoc reports for HR metrics (e.g., headcount, turnover, time-to-hire).
- Ensure all personnel records are kept confidential and in compliance with federal and state regulations.
Benefits & Compensation Administration:
- Serve as a primary contact for employee benefits inquiries regarding health, dental, vision, life insurance, and 401(k) plans.
- Assist with the annual open enrollment process, including communication and system updates.
- Administer leave-of-absence requests, including FMLA, disability, and personal leaves, ensuring compliance with relevant laws.
Employee Relations & Support:
- Act as an initial point of contact for employee questions regarding HR policies, procedures, and programs.
- Refer complex employee relations issues to the HR Manager.
- Support the performance management process by tracking review deadlines and distributing materials.
- Assist in organizing company events, training sessions, and employee recognition programs.
Compliance & Policy Management:
- Assist in ensuring company compliance with federal, state, and local employment laws and regulations.
- Help update the employee handbook and communicate policy changes to the workforce.
- Support internal and external audit processes related to HR.
Payroll Support:
- Collaborate with the payroll department by providing accurate and timely data on new hires, terminations, and changes affecting pay.
Qualifications and Skills:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 2+ years of experience in an HR coordinator or generalist role.
- Understanding of HR principles, practices, and procedures, including knowledge of employment law (FMLA, ADA, EEO, FLSA).
- Experience with HRIS (e.g., Workday, SAP SuccessFactors, ADP) is highly desirable.
- Exceptional interpersonal and communication skills with the ability to interact with all levels of the organization.
- High degree of professionalism, discretion, and integrity when handling sensitive information.
- Strong organizational skills and meticulous attention to detail.
- SHRM-CP or PHR certification is a plus.
