Job Description: Procurement Manager / Assistant Manager (Construction & Fit-Out)
Job Summary
The Procurement Manager / Assistant Manager is responsible for planning, sourcing, negotiating, and purchasing materials, equipment, and subcontractor services required for construction and interior fit-out projects. The role ensures timely procurement, cost optimization, quality compliance, and adherence to project schedules while maintaining strong relationships with vendors and stakeholders.
Key Responsibilities
- Develop and implement procurement strategies to support construction and fit-out projects.
- Source, evaluate, and onboard suppliers, contractors, and service providers.
- Obtain quotations, prepare comparative statements, and negotiate pricing, payment terms, and delivery schedules.
- Issue purchase orders and ensure timely procurement of materials and equipment.
- Coordinate with project managers, site engineers, and the quantity surveying team to understand material requirements and project timelines.
- Monitor supplier performance to ensure quality, cost-effectiveness, and on-time delivery.
- Track procurement schedules and resolve supply chain issues to minimize project delays.
- Manage vendor contracts, renewals, and compliance with company policies.
- Maintain accurate procurement records, purchase orders, and vendor documentation.
- Analyze procurement costs and identify opportunities for cost savings and process improvements.
- Ensure purchased materials comply with project specifications, quality standards, and regulatory requirements.
- Build and maintain long-term relationships with suppliers and subcontractors.
- Monitor market trends, material price fluctuations, and availability to support strategic purchasing decisions.
- Collaborate with finance to ensure timely invoice verification and vendor payments.
- Ensure compliance with company procurement procedures, ethical standards, and applicable regulations.
Required Qualifications
- Bachelor's degree in Civil Engineering, Construction Management, Supply Chain Management, Business Administration, or a related field.
- 3–8 years of procurement experience in construction, interior fit-out, or related industries.
- Strong knowledge of construction materials, MEP items, finishing materials, and subcontract procurement.
- Experience in vendor management, contract negotiation, and cost control.
- Proficiency in Microsoft Office and ERP/Procurement systems (such as SAP, Oracle, or Microsoft Dynamics).
- Excellent negotiation, analytical, communication, and organizational skills.
Preferred Skills
- Strong understanding of construction drawings, BOQs, and project specifications.
- Knowledge of local supplier markets and procurement best practices.
- Ability to manage multiple projects simultaneously and work under tight deadlines.
- Strong commercial acumen and problem-solving skills.
- Team collaboration and stakeholder management.
- Experience with value engineering and strategic sourcing.
Key Performance Indicators (KPIs)
- On-time procurement and delivery performance.
- Procurement cost savings against budget.
- Supplier performance and quality compliance.
- Purchase order processing efficiency.
- Reduction in procurement lead times.
- Vendor relationship and contract management effectiveness.
- Project schedule adherence through timely material availability.
- Compliance with procurement policies and documentation standards.
