An HR Assistant supports the Human Resources department with administrative tasks, employee records, recruitment, onboarding, and day-to-day HR operations.
Job Title
HR Assistant
Job Summary
The HR Assistant provides administrative support to the Human Resources team by assisting with recruitment, onboarding, employee record management, payroll coordination, and HR compliance. The role requires excellent organizational skills, attention to detail, and the ability to handle confidential information professionally.
Key Responsibilities
- Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews.
- Coordinate employee onboarding and offboarding activities.
- Maintain and update employee records and HR databases.
- Prepare employment contracts, offer letters, and other HR documents.
- Support payroll by collecting attendance, leave, and timesheet information.
- Respond to employee inquiries regarding HR policies and benefits.
- Monitor employee attendance and leave records.
- Assist in organizing training and development programs.
- Ensure compliance with labor laws and company HR policies.
- Prepare HR reports and maintain documentation.
- Support employee engagement activities and company events.
- Perform other administrative duties assigned by the HR Manager.
Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- 0–2 years of HR or administrative experience (fresh graduates may be considered).
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Familiarity with HR software or HRIS is an advantage.
- Strong verbal and written communication skills.
- Excellent organizational and time-management abilities.
- Ability to maintain confidentiality and handle sensitive information.
Preferred Skills
- Knowledge of labor laws and HR best practices.
- Strong interpersonal and problem-solving skills.
- Attention to detail and accuracy.
- Ability to multitask and meet deadlines.
- Team player with a positive attitude.
Working Conditions
- Full-time position.
- Office-based or hybrid work arrangement, depending on company policy.
- Standard business hours, with occasional overtime during recruitment or payroll periods.
Career Progression
An HR Assistant can advance to roles such as:
- HR Executive
- HR Officer
- Talent Acquisition Specialist
- HR Generalist
- HR Manager (with experience and further qualifications)
