Job Description — Purchasing Manager
Job Summary
We are looking for an experienced and strategic Purchasing Manager to lead the company's procurement activities and ensure the timely, cost-effective, and quality-compliant sourcing of materials, equipment, products, and services. The candidate will manage supplier relationships, negotiate commercial terms, oversee purchase orders, control procurement costs, and coordinate closely with project, production, stores, finance, and management teams.
Key Responsibilities
Procurement Management
- Develop and implement procurement strategies aligned with company and project requirements.
- Plan and manage the procurement of raw materials, finished goods, equipment, consumables, tools, and services.
- Review purchase requisitions and ensure procurement is completed according to approved requirements.
- Source and evaluate new suppliers, manufacturers, vendors, and subcontractors.
- Obtain, evaluate, and compare quotations based on price, quality, specifications, payment terms, lead time, and delivery capability.
- Negotiate prices, contracts, payment terms, delivery schedules, and other commercial conditions.
- Issue and approve Purchase Orders in accordance with company authorization procedures.
- Monitor purchase orders and ensure timely delivery of materials and equipment.
- Maintain appropriate stock levels while avoiding overstocking and unnecessary inventory costs.
Supplier & Vendor Management
- Develop and maintain strong relationships with key suppliers and vendors.
- Evaluate supplier performance based on quality, price, delivery, service, and reliability.
- Conduct supplier negotiations and periodic performance reviews.
- Identify alternative suppliers to reduce supply risks and improve competitiveness.
- Resolve supplier-related issues including delays, shortages, quality problems, and commercial disputes.
- Maintain an updated and approved supplier/vendor database.
Project & Department Coordination
- Coordinate with project, engineering, production, stores, logistics, quality control, finance, and sales teams to understand procurement requirements.
- Review technical specifications, drawings, BOQs, and material requirements where applicable.
- Coordinate with engineering and quality teams to ensure purchased materials meet approved specifications.
- Coordinate with stores and logistics teams regarding delivery schedules and material availability.
- Provide procurement updates and expected delivery dates to project and management teams.
- Support project teams in managing long-lead and critical materials.
Cost Control & Reporting
- Monitor procurement costs and identify opportunities for cost reduction.
- Conduct market research and monitor changes in material prices and supplier conditions.
- Prepare quotation comparison statements, procurement reports, cost analyses, and purchase summaries.
- Monitor procurement budgets and ensure purchases remain within approved limits.
- Analyze purchasing trends and identify opportunities for improved efficiency.
- Report procurement risks, delays, cost variations, and critical supply issues to management.
Compliance & Documentation
- Ensure all procurement activities follow company policies, approval procedures, and applicable contractual requirements.
- Maintain proper records of quotations, purchase orders, supplier agreements, delivery documents, invoices, and related correspondence.
- Ensure appropriate documentation is available for audits and financial reconciliation.
- Coordinate with finance regarding supplier invoices, payment terms, and outstanding balances.
- Ensure procurement decisions are properly documented and approved.
