HR Officer – Job Description
Job Title: HR Officer
Department: Human Resources
Reports To: HR Manager / Senior HR Manager / Head of HR
Job Summary
An HR Officer is responsible for managing core HR functions including recruitment, employee relations, performance management, HR operations, compliance, and workforce planning. The role ensures smooth execution of HR policies and supports building a productive, compliant, and engaged workforce.
Key Responsibilities
Recruitment & Staffing
- Manage end-to-end recruitment process for assigned departments.
- Prepare job descriptions and post vacancies on job portals.
- Screen CVs, shortlist candidates, and coordinate interviews.
- Conduct initial HR interviews and support final selection process.
- Manage onboarding and induction of new employees.
Employee Relations
- Handle employee queries, concerns, and grievances.
- Maintain a positive work environment and support employee engagement.
- Assist in disciplinary actions and performance improvement processes.
- Support internal communication and HR initiatives.
HR Operations
- Maintain and update employee records and HR databases.
- Manage attendance, leave records, and timesheet monitoring.
- Prepare HR documents such as contracts, letters, and memos.
- Coordinate with payroll for salary processing inputs.
Performance Management
- Support implementation of performance appraisal systems.
- Assist in setting KPIs and tracking employee performance.
- Coordinate appraisal cycles and performance reviews.
- Help identify training and development needs.
Training & Development
- Identify training requirements in coordination with departments.
- Organize employee training programs and workshops.
- Maintain training records and evaluation reports.
- Support career development and succession planning initiatives.
HR Compliance & Policies
- Ensure compliance with labor laws and company HR policies.
- Maintain HR documentation for audits and inspections.
- Support implementation of HR policies and procedures.
- Ensure confidentiality and proper handling of employee data.
Reporting & Coordination
- Prepare HR reports such as headcount, turnover, and attendance.
- Support HR manager with workforce planning and analytics.
- Coordinate with departments for HR-related requirements.
- Maintain HR dashboards and tracking systems.
Required Qualifications
- Bachelor’s Degree in Human Resources, Business Administration, or related field.
- 2–7+ years of experience in HR operations or generalist roles.
- Knowledge of labor laws, HR practices, and employee relations.
- Experience with HR software or ERP systems preferred.
Technical Skills
- Recruitment & Selection
- Employee Relations Management
- HR Operations & Documentation
- Performance Management Systems
- Payroll Coordination
- Training & Development
- HR Compliance & Policies
- Data Management & Reporting
Software Knowledge
- MS Office
- Excel
- HRMS
- SAP HR
- Oracle HRMS
Key Skills
- Communication Skills
- Problem Solving
- Organizational Skills
- Interpersonal Skills
- Time Management
- Confidentiality
- Decision Making
- Team Coordination
