HR Admin / HR Administrator – Job Description
Job Title: HR Administrator / HR Admin
Department: Human Resources
Reports To: HR Manager / HR Executive / Administration Manager
Job Summary
An HR Administrator is responsible for providing administrative support to the Human Resources department. The role ensures smooth day-to-day HR operations including employee records management, attendance tracking, recruitment coordination, onboarding support, payroll assistance, and general HR documentation while maintaining confidentiality and compliance with company policies.
Key Responsibilities
HR Administration & Records Management
- Maintain and update employee records, files, and HR databases.
- Ensure accuracy and confidentiality of personnel information.
- Prepare HR-related documents such as offer letters, contracts, and certificates.
- Manage employee data in HR systems and spreadsheets.
Recruitment Support
- Assist in posting job vacancies and screening applications.
- Schedule interviews and coordinate with candidates and hiring managers.
- Support onboarding and induction processes for new employees.
- Maintain recruitment trackers and candidate databases.
Attendance & Leave Management
- Monitor employee attendance, leave requests, and timesheets.
- Update leave records and ensure proper approvals.
- Coordinate with payroll for attendance-related inputs.
- Address employee queries regarding leave and attendance.
Payroll Support
- Assist in preparing payroll inputs such as attendance, overtime, and deductions.
- Coordinate with finance/payroll teams for salary processing.
- Maintain payroll records and employee compensation data.
- Support end-of-service and final settlement documentation.
Employee Relations Support
- Handle basic employee queries and HR-related requests.
- Assist in organizing employee engagement activities and events.
- Support disciplinary documentation and HR communications.
- Maintain positive employee communication channels.
HR Compliance & Documentation
- Ensure HR policies and procedures are properly documented.
- Support compliance with labor laws and company regulations.
- Assist in audits and HR inspections.
- Maintain confidentiality of sensitive HR information.
Reporting & Coordination
- Prepare HR reports such as attendance, turnover, and headcount.
- Assist HR managers with data analysis and reporting.
- Coordinate with departments for HR-related requirements.
- Maintain HR dashboards and trackers.
Required Qualifications
- Bachelor’s Degree in Human Resources, Business Administration, or related field.
- 1–5+ years of experience in HR administration or HR support roles.
- Familiarity with HR processes, labor laws, and office administration.
- Experience with HR software or ERP systems is an advantage.
Technical Skills
- HR Documentation & Filing
- Attendance & Leave Management
- Recruitment Coordination
- Payroll Support
- Data Entry & Record Keeping
- Employee Database Management
- HR Policy Compliance
- Office Administration
Software Knowledge
- MS Office
- Excel
- HRMS
- SAP HR
- Oracle HRMS
Key Skills
- Communication Skills
- Organization & Time Management
- Attention to Detail
- Confidentiality
- Coordination Skills
- Problem Solving
- Multitasking
- Interpersonal Skills
Key Performance Indicators (KPIs)
- Accuracy of HR records and data entry
- Timely completion of HR documentation
- Recruitment coordination efficiency
- Attendance and payroll accuracy
- Employee query resolution time
- Compliance with HR policies and procedures
Resume Keywords
HR Admin, HR Administrator, HR Assistant, HR Support, Employee Records, Recruitment Coordination, Attendance Management, Payroll Support, HRMS, SAP HR, Oracle HRMS, Office Administration, HR Documentation.
Industries Hiring HR Administrators
- Construction & EPC Companies
- Manufacturing
- Oil & Gas
- IT & Technology
- Healthcare
- Retail & E-commerce
- Hospitality
- Government & Corporate Offices
