HR Assistant / HR Executive – Job Description
Position: HR Assistant / HR Executive
Employment Type: Full-time
Role Summary
The HR Assistant / HR Executive supports the Human Resources department in managing daily HR operations, including recruitment, employee records, onboarding, payroll coordination, and general HR administration. The role ensures smooth HR processes and compliance with company policies and labor laws.
Key Responsibilities
- Assist in end-to-end recruitment activities (job posting, screening, interview coordination).
- Maintain and update employee records, HR databases, and personnel files.
- Support onboarding and induction of new employees.
- Prepare employment contracts, offer letters, and HR-related documents.
- Assist in payroll processing and attendance management.
- Handle employee inquiries related to HR policies and procedures.
- Monitor leave records, attendance, and shift schedules.
- Support performance appraisal and employee engagement activities.
- Ensure compliance with labor laws and company HR policies.
- Coordinate with departments for staffing and HR requirements.
- Assist in visa processing, renewals, and documentation (if applicable).
Requirements & Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or related field.
- 1–4 years of experience in HR (Assistant or Executive level).
- Knowledge of HR processes, recruitment, and employee relations.
- Familiarity with HR software or ERP systems is an advantage.
- Good communication and interpersonal skills.
- Strong organizational and documentation skills.
- Proficiency in MS Office (Excel, Word, PowerPoint).
Preferred Skills
- Experience in UAE/GCC HR processes (if applicable).
- Knowledge of labor laws and HR compliance.
- Ability to multitask and handle confidential information.
- Strong problem-solving and coordination skills.
- Attention to detail and time management.
Key Performance Indicators (KPIs)
- Time-to-fill for vacancies
- Accuracy of HR records and documentation
- Employee onboarding efficiency
- Attendance and payroll accuracy
- Employee satisfaction and support responsiveness
- Compliance with HR policies and legal requirements
Core Competencies
- Communication and interpersonal skills
- Confidentiality and professionalism
- Organization and time management
- Problem-solving ability
- Attention to detail
- Team collaboration
