Procurement / Purchasing Officer – Job Description
Job Title: Procurement Officer / Purchasing Officer / Procurement Engineer
Department: Procurement / Supply Chain / Materials Management
Reports To: Procurement Manager / Supply Chain Manager / Project Manager
Job Summary
A Procurement professional is responsible for sourcing, evaluating, negotiating, and purchasing goods, materials, equipment, and services required for company operations or projects. The role ensures cost-effective procurement, timely delivery, quality compliance, and strong supplier relationships while supporting business or project requirements.
Key Responsibilities
Sourcing & Supplier Management
- Identify, evaluate, and select suppliers based on cost, quality, and reliability.
- Maintain and develop approved vendor lists.
- Conduct market research to identify potential suppliers and cost-saving opportunities.
- Build and maintain strong supplier relationships.
Purchasing & Procurement Execution
- Prepare and issue purchase requisitions, purchase orders (POs), and RFQs.
- Negotiate prices, payment terms, delivery schedules, and contracts with suppliers.
- Ensure procurement activities align with project or operational requirements.
- Follow up on orders to ensure timely delivery of materials and services.
Technical Evaluation & Coordination
- Review technical specifications in coordination with engineering and project teams.
- Evaluate vendor quotations for technical and commercial compliance.
- Coordinate with departments such as engineering, construction, and finance.
- Support procurement of equipment, materials, and subcontract services.
Cost Control & Budget Management
- Ensure procurement is within approved budgets and cost limits.
- Identify cost-saving opportunities without compromising quality.
- Monitor price trends and market conditions.
- Assist in procurement planning and forecasting.
Contract Management
- Assist in preparing and reviewing purchase contracts and agreements.
- Ensure compliance with contractual terms and conditions.
- Monitor supplier performance and contract fulfillment.
- Handle contract renewals and amendments.
Logistics & Delivery Coordination
- Coordinate shipment, delivery schedules, and logistics arrangements.
- Track purchase orders until final delivery and acceptance.
- Resolve delays, shortages, or discrepancies in deliveries.
- Ensure proper documentation for import/export (if applicable).
Documentation & Reporting
- Maintain procurement records, purchase orders, and supplier data.
- Prepare procurement status reports and cost analysis reports.
- Ensure compliance with audit and internal control requirements.
- Update procurement databases and ERP systems.
Required Qualifications
- Bachelor’s Degree in Supply Chain Management, Business Administration, Engineering, or related field.
- 2–10+ years of experience in procurement, purchasing, or supply chain roles.
- Experience in EPC, construction, manufacturing, oil & gas, or retail industries is preferred.
- Certification in procurement or supply chain (CIPS, APICS) is an advantage.
Technical Skills
- Supplier Sourcing & Evaluation
- Negotiation & Contract Management
- Cost Analysis & Budgeting
- Purchase Order Management
- Market Research & Price Analysis
- Logistics Coordination
- Inventory & Materials Management
- ERP Systems Handling
Tools & Software Knowledge
- SAP MM
- Oracle Procurement Cloud
- Microsoft Excel
- Ariba
- Oracle ERP
Key Skills
- Negotiation Skills
- Communication & Coordination
- Analytical Thinking
- Vendor Management
- Time Management
- Problem Solving
- Attention to Detail
- Decision Making
Key Performance Indicators (KPIs)
- Cost savings achieved
- On-time delivery rate
- Supplier performance score
- Purchase order cycle time
- Procurement accuracy rate
- Compliance with procurement policies
- Inventory availability / stock efficiency
Resume Keywords
Procurement, Purchasing, Vendor Management, Supply Chain Management, RFQ, Purchase Order, Contract Management, Negotiation, Cost Control, Logistics, ERP Systems, SAP MM, Materials Management, EPC Procurement, Supplier Evaluation.
Industries Hiring Procurement Professionals
- Construction & EPC Projects
- Oil & Gas
- Manufacturing
- Retail & E-commerce
- Logistics & Supply Chain
- Power & Energy
- Government & Infrastructure Projects
- Healthcare & Pharmaceuticals
